For EHS Specialists ·
What you'll accomplish
You'll be able to draft a complete, OSHA-compliant written safety program in 45–90 minutes instead of a full workday. The AI-drafted program will cover all mandatory regulatory elements with facility-specific placeholders you fill in — giving you a defensible starting point rather than a blank page.
What you'll need
Before drafting, confirm which written programs OSHA mandates for your facility type. Most manufacturing and construction facilities need at least:
Ask Claude: "What written safety programs are required by OSHA for a [industry type] facility with [describe operations]? List each program and the standard that requires it."
For each required program, use this prompt in Claude:
Draft an OSHA-compliant [Program Name] written program for a [facility type] with [number] employees. The facility [describe key operations and relevant hazards].
Requirements:
- Cover ALL required elements from [OSHA standard number]
- Use [COMPANY NAME] as a placeholder wherever the company name appears
- Use [NAME/TITLE] as a placeholder for responsible personnel positions
- Use [DATE] for any dates that will be filled in
- Include a section for annual review with a signature line
- Include any required training elements and their frequencies
- Include all required procedures, not just program elements
After the program, provide a checklist of the required elements you covered, so I can verify completeness.
What you should see: A complete, structured program that reads like a real safety document — not a generic template.
Claude should generate a checklist at the end showing what regulatory elements it covered. Review this checklist against the OSHA standard to verify nothing is missing. If anything is missing, ask:
The program is missing [specific element]. Add a section covering [element] that meets [OSHA standard reference].
Replace all placeholders with real information:
[COMPANY NAME] → your company name[NAME/TITLE] → the specific person responsible (by name and title)[DATE] → actual datesThe AI generates a general framework, but OSHA requires procedures that reflect your specific equipment and hazards. Add sections specific to your facility:
Before issuing the program as official, have your EHS manager or legal counsel review it — especially for programs that carry significant citation risk (LOTO, confined space, respiratory protection). The AI drafts an excellent starting point but you're the expert on your facility's specifics.
Lockout/Tagout Program:
Draft an OSHA-compliant Lockout/Tagout (LOTO) written program for a [industry] facility under 29 CFR 1910.147. The facility has approximately [number] pieces of equipment requiring LOTO procedures, including [list major equipment types]. Include: program scope, energy control procedure requirements, periodic inspection requirements, training requirements, and contractor LOTO coordination.
Emergency Action Plan:
Draft an OSHA Emergency Action Plan (EAP) for a [industry] facility with [number] employees under 29 CFR 1910.38. The facility has [number] floors/buildings, [number] exits, and potential emergency scenarios include [fire, chemical spill, shelter-in-place, medical emergency]. Include: evacuation procedures, designated assembly areas, employee accounting procedures, and emergency contact information structure.
Respiratory Protection Program:
Draft an OSHA Respiratory Protection Program for a [industry] facility under 29 CFR 1910.134. Respirators are used for [describe tasks and respiratory hazards]. Include: respirator selection criteria, medical evaluation requirements, fit testing requirements, training content and frequency, and maintenance/storage procedures.