For EHS Specialists ·
What you'll accomplish
You'll be able to draft a complete, OSHA-compliant written safety program in 45-90 minutes instead of a full workday. The AI-drafted program will cover all mandatory regulatory elements with facility-specific placeholders you fill in, giving you a defensible starting point rather than a blank page.
What you'll need
Before drafting, confirm which written programs OSHA mandates for your facility type. Most manufacturing and construction facilities need at least:
Ask Claude: "What written safety programs are required by OSHA for a [industry type] facility with [describe operations]? List each program and the standard that requires it."
For each required program, use this prompt in Claude:
Draft an OSHA-compliant [Program Name] written program for a [facility type] with [number] employees. The facility [describe key operations and relevant hazards].
Requirements:
- Cover ALL required elements from [OSHA standard number]
- Use [COMPANY NAME] as a placeholder wherever the company name appears
- Use [NAME/TITLE] as a placeholder for responsible personnel positions
- Use [DATE] for any dates that will be filled in
- Include a section for annual review with a signature line
- Include any required training elements and their frequencies
- Include all required procedures, not just program elements
After the program, provide a checklist of the required elements you covered, so I can verify completeness.
What you should see: A complete, structured program that reads like a real safety document, not a generic template.
Claude should generate a checklist at the end showing what regulatory elements it covered. Review this checklist against the OSHA standard to verify nothing is missing. If anything is missing, ask:
The program is missing [specific element]. Add a section covering [element] that meets [OSHA standard reference].
Replace all placeholders with real information:
[COMPANY NAME] → your company name[NAME/TITLE] → the specific person responsible (by name and title)[DATE] → actual datesThe AI generates a general framework, but OSHA requires procedures that reflect your specific equipment and hazards. Add sections specific to your facility:
Before issuing the program as official, have your EHS manager or legal counsel review it, especially for programs that carry significant citation risk (LOTO, confined space, respiratory protection). The AI drafts an excellent starting point, but you're the expert on your facility's specifics.
Lockout/Tagout Program:
Draft an OSHA-compliant Lockout/Tagout (LOTO) written program for a [industry] facility under 29 CFR 1910.147. The facility has approximately [number] pieces of equipment requiring LOTO procedures, including [list major equipment types]. Include: program scope, energy control procedure requirements, periodic inspection requirements, training requirements, and contractor LOTO coordination.
Emergency Action Plan:
Draft an OSHA Emergency Action Plan (EAP) for a [industry] facility with [number] employees under 29 CFR 1910.38. The facility has [number] floors/buildings, [number] exits, and potential emergency scenarios include [fire, chemical spill, shelter-in-place, medical emergency]. Include: evacuation procedures, designated assembly areas, employee accounting procedures, and emergency contact information structure.
Respiratory Protection Program:
Draft an OSHA Respiratory Protection Program for a [industry] facility under 29 CFR 1910.134. Respirators are used for [describe tasks and respiratory hazards]. Include: respirator selection criteria, medical evaluation requirements, fit testing requirements, training content and frequency, and maintenance/storage procedures.